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Attendance Information

Attendance and Punctuality is the responsibility of all staff, parents, carers, pupils and governors. For sustained improvement and to ensure that the children get the maximum benefit from their entitlement to education, attendance issues are shared, given high profile and are underpinned by the school ethos and mission statement. At The Willows we have adopted strategies to actively promote good attendance and punctuality from the earliest possible point.

The Willows Primary School is committed to placing the Convention on the Rights of the Child at the heart of its ethos and values. Attendance at school is crucial if children are to achieve well, enjoy their education and have the best start possible to their life-long learning journey. All children have the Right to go to school and to gain a good education.

This policy links with the following Articles from the Convention;

Article 3 All adults should do what is best for you. Everyone who works with children should work
towards what is best for you, making the best decisions for you, including starting good attendance

Article 28 All children have the right to good quality education. All children should be allowed to go
to school to the highest level that they can and attend at all times possible.

Our Attendance Policy should not be viewed in isolation; it is a strand that runs through all aspects of school improvement, supported by our policies on safeguarding, bullying, behaviour and inclusive learning.
This policy also takes into account the Human Rights Act 1998, the Disability Discrimination Act 1995 and the Race Relations Act 2000.
Under the Education Act 1996, the Local Authority has a statutory responsibility to ensure that parents secure education for children of compulsory school age and, where necessary, use legal enforcement. Schools have to act in accordance with this legislation.

Compulsory School Age 

A child is of Compulsory School Age in the term following their 5th birthday. It is from this point that
non-attendance for unauthorised reasons can be prosecuted. However, we track attendance from entry to school and work with parents from this point forward to set in good habits and expectations.


School doors open at 8.50am and registration begins at 9:00am for all children. Pupils arriving after this time will be marked as present but arriving late. The register will close at 9.30am. Pupils arriving after the close of register will be recorded as absent for the morning session.
If arriving after 9.00am, children and parents must report to the main office and the late book must be completed explaining the reason for lateness before going to class. If arriving after 9.30am all parents have to sign the late register and explain why their child was late that morning.
Arrival after 9:30am will be recorded as unauthorised if the pupil has arrived late without justifiable cause. If this is a regular occurrence, a meeting will be called with the School Attendance Lead. Five unauthorised absences can incur a penalty notice warning followed by a penalty fine.

Unauthorised Absence

It is the duty of all parents to let school know why their child is absent. This should be done by phoning the school office on the first day of absence and any subsequent days of absence. Absence will not be authorised unless parents have provided a satisfactory explanation and that it has been accepted as such by the school. The usual reason for authorised absence is illness. Absences due to illness will only be authorised if
the parent/carer has contacted the school to inform them of the reason for absence. However, if it is felt that a child is having a lot of time off school due to health issues, school will ask for more information and may consider requesting support from the School Nurse team. School require written evidence for any medical appointments, in order to authorise the absence.
Examples of unsatisfactory explanations include:

A pupil’s/family member’s birthday

Child does not have correct school uniform
Closure of a sibling’s school for INSET or other purposes
Couldn’t or wouldn’t get up
Illness where the child is considered well enough to attend school
Leave during term time without the authorisation of school

Absences that do not relate to illness or medical issues will usually be unauthorised. In exceptional circumstances, other circumstances may be authorised at the consideration of the Head of School. Any requests for authorised absences should be put in writing to the Head of School at least two weeks before the absence. Holidays will not be authorised under any circumstances and will be referred to the Local Authority. This can result in a penalty notice being issued to any adult with Parental Responsibility for the child/children.

If a pupil is granted leave and fails to return, and contact with the parents/carers has not been made or received, school may take the pupil off the school’s roll in compliance with the Education (Pupil Registration) (England) Regulations 2006. This means that the child will lose their school
place. If the permission to take leave is not granted and the pupil is still removed from school, the absence will be unauthorised.

At The Willows we believe that improved school attendance can only be achieved if it is viewed as a shared responsibility between school staff, governors, parents, pupils and the wider school community. As such, the Governing Body and Senior Leadership Team will:

Ensure that the importance and value of good attendance is promoted to pupils and their parents, including sharing information about attendance at transition meetings

Ensure that the Registration Regulations, England, 2006 and other attendance related legislation is complied withEnsure that attendance data is reported to the Local Authority or Department for Education as required and on time
Ensure that the school has clear systems to report, record and monitor the attendance of all pupils, including those who are educated off-site
Ensure that there are procedures for collecting and analysing attendance data frequently to identify causes and patterns of absence
Form positive relationships with pupils and parents
Develop a multi-agency response to improve attendance and support pupils and their families
Document interventions used to a standard required by the local authority should legal proceedings be instigated

We ask that Parents/carers:

Talk to their child about school and take a positive interest in their child’s work and
educational progress

Instil the value of education and promote regular school attendance within the home

Encourage their child to look to the future and have aspirations

Contact the school if their child is absent to let them know the reason why and the expected
date of return

Try to avoid unnecessary absences. Wherever possible make medical appointments outside
of school hours

Ask the school for help if their child is experiencing difficulties or is unhappy – school will
listen to this and try and improve this situation

Inform the school of any change in circumstances that may impact on their child’s attendance

Encourage positive routines at home so that there is no oversleeping. Complete homework,
prepare school bag and uniform the evening before, getting equipment ready where it can be
found in the morning.

Not keep their child off school for unnecessary reasons

Talk to school if they have any concerns, rather than keep their child off 

Using Attendance Data

Attendance data will be monitored and may be shared with the Local Authority and other agencies if a pupil’s attendance is a cause for concern.
Attendance data is collated and monitored by the attendance lead. Reports are provided to the Head of School and to teaching staff in order for good attendance practices to be implemented. Attendance data is used to identify emerging patterns and trends to inform whole school strategies to improve attendance and attainment. Parents are entitled to receive a copy of their child’s attendance record
upon request. These are also provided along with school reports each year.

Attendance Support

At The Willows we endeavour to support our parent/carers and children with attendance related issues wherever possible. If you have any questions or require further support, please contact school
on 0161 437 4444 and ask for the Attendance Lead.

Support offered to families may include:

• Informal discussion
• Attendance meetings
• Letters to inform parents of concerns
• Referrals to support agencies
• Offer of Early Help Assessment
• General school support systems (SEND, behaviour, Place 2 Be, breakfast club etc).
• There is also an Attendance Reward System in place to support good attendance and to celebrate improvements.

If any child’s attendance drops below the expected level, we will invite parents in for a meeting to discuss how this can be improved and to help remove any barriers to good attendance. If a child’s attendance drops below 90%, they are then classed as Persistently Absent and their attendance is tracked by school and the Local Authority. In this situation, parents are at risk of a Penalty Notice or legal proceedings being taken against them. Poor attendance is also a safeguarding concern and can be referred to Children’s Services.

Local Education Authority Laws governing school attendance


Where intervention fails to bring about an improvement in attendance, the Local Authority will be notified and legal action in the Magistrates’ Court may be taken. The school will provide the Local Authority with evidence required for a prosecution under Section 444 of the Education Act 1996 and will appear as a prosecution witness if required by the court. This is to ensure that parents realise their own responsibilities in ensuring attendance at school and most importantly about returning children to education. Section 444 of the Education Act 1996 states that if a parent fails to ensure the regular school attendance of their child if he/she is a registered pupil at a school and is of compulsory school age,
then they are guilty of an offence. A parent found guilty of this offence can be fined up to £2500 and/or be imprisoned for a period of
three months. Alternatives to Section 444 prosecution are Parenting Contracts, Penalty Notices or an Education Supervision Order.

Parenting Contracts (Anti Social Behaviour Act 2003)

A Parenting Contract is a voluntary agreement between school and the parent, it can also be extended to include the child and any other agencies offering support to resolve any difficulties leading to improved attendance. The contract will outline attendance targets and will detail agreed actions that will help to achieve the target. The contract will be reviewed regularly. The contract can be used as evidence in a prosecution should parents fail to carry out agreed actions.

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The Willows Primary School

Tayfield Road, Wythenshawe, Manchester M22 1BQ